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SULC POLICIES FOR
USING LAPTOP COMPUTERS DURING EXAMS
(Amended 4/09/2008)
Students who elect
to type their exams must use laptop computers.
SULC will administer exams using the Exam 4
software. This software allows the laptop
to operate like a word processor, but prevents
the student from accessing any data on the
computer’s hard drive during the exam. The
policies and procedures that will govern the use
of computers on exams are:
1. Computers
may be used for exams only if
students obtain prior authorization from the
course instructor.
2. Students
must indicate their intent to use Exam 4 by
signing up on a list, maintained for that
purpose by the instructor, for each
class in which the instructor has authorized an
option to take exams on the computer.
3. Students
who do not sign up before relevant sign-up date,
will not be permitted to use a laptop
computer for their exams. Students must sign the
list no later than:
November 15 for the
Fall Semester
April 15 for the
Spring Semester
July 1 for the
Summer Session.
4. Students
who sign up to use a computer for an exam may
later withdraw their election and take the exam
using bluebooks by informing the instructor of
the change at least one week before the
scheduled exam date.
5. At
least 48 hours before the first exam of the
semester, students must download the new
version of Exam 4 from
www.Exam4.com and must pay $10.00 to Exam
4 online, using credit card or Paypal. A
version’s license expires after each semester’s
exam period. Exam 4 keeps track of these
downloads. Students must print their receipts
as proof of payment to show the proctor before
taking each exam. Students who do not pay
the fee may not take the exam using the laptop.
Failure to pay will lead to disciplinary action.
6. Before
taking any exams, students must test the
software and become familiar with its operation.
After installing the software, students should
take a practice exam using the software to
become familiar with the program’s operation.
Lack of familiarity with the software will not
toll the exam period.
7.
Students should make sure their laptop batteries
are fully charged. They must also make sure
that the laptops have wireless cards and they
are properly installed and authenticated to the
SULC network. Students must bring
personal power strips, if they intend to use an
electrical outlet in the classroom.
8. Computer
users should arrive early on the day of an exam,
to set up their computers in designated classrooms.
Computer rooms will be designated for each exam at
least one week prior to the examination date. After
setting up, students should make sure their computer
and software are operating properly.
9. Once in
the designated classroom, students will be given
further instructions on how to begin the exam using
the software. Students
must wait until their laptop connects to the SULC
wireless network before opening the software.
Each student must enter his/her anonymous exam
number, the name of the course, and the name of the
instructor immediately after opening the software.
Unless otherwise instructed, students will not be
permitted to open any books during the exam. Blue
books will be provided in case of equipment failure.
10. When students
finish the exams, the Exam 4 program will
prompt them to “save” their exam answers either
electronically or to the floppy/CD/USB drive.
Students must save their exam electronically to the
network, and then must also save the exam on their
hard drive.
11. Once students
save the answer and “log out,” the program will not
permit student to re-enter their answers. Although
the answers will remain on the students’ hard
drives, they cannot be accessed without special
codes and software to read the encrypted data. As a
precaution, students should keep their answers on
their hard drives until final grades are released.
The law school can retrieve the answer from a
student’s hard drive if the answer cannot be printed
from the student’s electronic submission.
12. NOTICE:
SULC is NOT responsible for any equipment failure
during the exam, will not provide a back-up laptop,
and will not allot extra time to enable students to
address equipment failure. Students who experience
equipment failure must continue the exam by writing
in Blue books in the laptop room. Once a student
starts taking the exam on the laptop using Exam 4,
it keeps track of activities as part of the exam
file which is then printed while printing the hard
copy of the exam. All other exam rules in the Code
of Student Professional Conduct pertain to laptop
users.
13. This policy
must be signed and returned to the examining
professor no later than the last scheduled class day
or at another date established by the professor. A
signed copy of the laptop policy must also be filed
with the IT department.
14. Additional
instructions on taking the examination (such as line
spacing, font, etc.) may be given by the examining
professor.
I,
_______________________________________(Print your
name) have read the terms and conditions of use,
understand their significance, and agree to abide by
the terms.
Signature:
______________________________________
Date: __________________
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