An incomplete (“I” grade) is given only when the student can convincingly demonstrate, through documentation whenever possible, that he will be or was unable to take a final examination as regularly scheduled and that he would have taken it, but for the intervening circumstances.

An “I” grade is given only for the strongest of reasons, such as death in the immediate family, serious personal illness, hospital confinement, subpoenaed absence, or military duty.

A makeup examination for removal of an “I” grade shall be administered within six weeks after registration for the following semester. Failure to remove timely an “I” grade results in automatic conversion to “F.”

Procedure for receiving an “I” grade:

1. Present to Office of the Vice Chancellor written proof of reasons for unavoidable absence from the final examination.

2. Secure signature of approval from Office of the Vice Chancellor.

3. Turn in written document and Vice Chancellor’s approval to the Office of the Registrar.

4. Request an Incomplete Grade Form from the Office of the Registrar.

5. Present completed copy of Grade Form to the Professor before the date of the final examination. In emergency situations, the form may be submitted before grades are tabulated and received in the Records Office.

A student who fails to take the regular examination in any course without written approval of absence by the Office of the Chancellor will receive a failing grade. Also, any person who is not officially enrolled in school shall not be allowed to take final examinations.

A student who has received a failing grade in a course must repeat the course if the course is required for graduation.