WEATHER / STORMS
tornadoes are not frequent in the Baton Rouge
area, severe thunderstorms which can create
conditions susceptible for the formation of
tornadoes are common. The following
precautions should be taken in such an event.
Generally there will be a brief warning period,
which is insufficient to take major emergency
protection measures for the facility, but
hopefully sufficient time for last minute
Thunderstorm Warning means a thunderstorm
producing lightning and damaging winds may be
moving toward the immediate vicinity.
If you receive notification of a
Severe Thunderstorm Warning stay away from
windows and areas with a large expanse of glass.
Notification may be received via
local media, public address system, or weather
means atmospheric conditions favor the
development of storm in which a tornado may
develop. Keep your radio, TV or NOAA weather
radio tuned to a local station for information
and advice from Weather Service.
Be prepared to take
emergency action if situation changes to a
Tornado Warning means a tornado has been spotted
in East Baton Rouge Parish or the immediate
c. If you
receive notification of a tornado warning or
sight a tornado, move to the lowest level in the
interior hallway of the building as quickly as
possible. Notification may be received via East
Baton Rouge Warning Siren, public address
system, or weather alert radio.
d. Stay away
from windows and areas with a large expanse of
Avoid auditoriums, gymnasiums,
and other large rooms with free-span roofs.
DO NOT USE ELEVATORS. DO NOT
If disabled cannot safely move to
the lowest level, direct or assist them to an
interior hallway away from windows and areas
with a large expanse of glass.
Protect your head and face. If
possible, get under a sturdy table or other
After the tornado, stay alert!
Take extreme care when moving about in an area
damaged by a tornado. Watch for downed power
lines, shattered glass, splintered wood, or
other sharp protruding objects.
Storms and Hurricanes
is from June 1 through November 30. The Campus
Emergency Coordinator will track tropical storm
development by monitoring the local radio
station, NOAA website and other external
information sources. The Command Team and
Emergency Operations Team shall be immediately
notified if there is any indication of a storm
tracking toward the Baton Rouge area. As a
Level III (major emergency) under this Plan, all
personnel will be instructed to evacuate the
campus except those assigned duties in this plan
and resident students who intend to remain in
the dormitories during the emergency. The
activation of the Emergency Operations Center
and those assigned responsibilities will be
carried out in accordance with this Plan for
When a hurricane
or other disaster occurs, time for preparation
may not be available. Therefore, each unit of
the University should do advance preparation,
with periodic backup of data and contingencies
for destruction by fire, flood or other cause.
PRE-HURRICANE / STORM
Department Heads are required to take
appropriate measures to ensure the preservation
of University property and safety of personnel.
Below is a list of those actions, which include
but are not limited to the following:
Emergency Response Plans, updating as necessary
any of the following: Names, addresses, and
telephone numbers of all personnel.
Department Emergency Response Plans to all
personnel (especially new hires) and review it
to ensure that the staff is familiar with its
for appropriate remote storage of critical
computer disks, back-up files, and archival
inspect all areas and equipment which may cause
or be subject to a disaster. e.g. wiring
systems, electrical appliances, lab equipment,
essential personnel who shall remain on campus
during a disaster and/or to report back as soon
as possible after a disaster.
Ensure that the
"Emergency Contact Telephone Number(s) for the
University” are known by all employees and who
to contact once a disaster is over so their
status can be communicated to University
administration and any special needs of
employees can be determined.
PRIOR TO A HURRICANE STRIKING and
(preferably disconnect) all electrical equipment
including typewriters, computers, lights, window
air conditioners, microwaves, etc.
Refrigerators should be left on at the coldest
setting and covered with a blanket, if
move desks, file cabinets and equipment away
from windows and off the floor; store as much
equipment as possible in closets or in
windowless rooms away from external walls.
Clear desk tops
completely of paper and other articles. Protect
books and equipment by covering with plastic
sheeting and using masking tape to secure.
Remove any food
and perishable supplies from the office area.
where flooding is a possibility, to the extent
practical, relocate critical equipment from the
ground floor to a higher floor or a higher
Lock all file
cabinets and desk drawers. Lock and secure all
doors and windows.
Remove all loose
items (garbage receptacles, chairs, tables,
plants, etc.) from outside of buildings. Remove
all items from window ledges.
NO UNIVERSITY BUILDING IS
DESIGNATED AS AN OFFICIAL HURRICANE SHELTER.
Non-essential employees are discouraged from
seeking shelter in University facilities. They
should remain at home, stay with friends, or go
to a public shelter. Essential employees are
likely to be expected to stay in a University
DURING HURRICANE / TROPICAL STORM
Operations Center will be in operation and
will remain in communication with the East Baton
Rouge Parish EOC and other critical staffed
areas on campus and will coordinate appropriate
support as feasible. Priority will be placed on
the protection of students in the dormitories
and other persons on campus and the safeguarding
Emergency Coordinator will fully activate the
Emergency Operations Center and will immediately
implement the following:
Continue communication with the
East Baton Rouge Emergency Operations Center.
Establish an emergency
Maintain contact with the
Chancellor, members of the Emergency Operations
Team and other personnel assigned duties in this
Notify all deans and directors of
the closing of the University and the release of
Instruct Building Emergency
Coordinators to evacuate and lock each building,
except for those dormitories occupied by
resident students who are remaining on campus
during the hurricane, buildings with critical
operations, and other exceptions designated by
the Command Team. Building Emergency
Coordinators are advised to check each room
within evacuated buildings to verify that there
is no one remaining before locking the building.
Plant will be responsible for coordination
of pre-season preparations. This includes
procuring emergency supplies, boards, tools,
batteries and other provisions needed, before,
during, and after a hurricane disaster. The
Director of Physical Plant shall coordinate
appropriate personnel to implement the
Ensure functioning of emergency
generator power source to the Emergency
Operations Center and other areas based upon
pre-established priority list.
Provide appropriate stand-by
personnel for emergency work in each Physical
Provide personnel and equipment
necessary to keep access to the University roads
and driveways clear by removing limbs, fallen
trees, and debris.
Secure all Physical Plant
Division material and equipment subject to
damage or potential hazard.
Maintain contact with Emergency
Secure refuse containers and
other objects on campus grounds that would be
Every effort will be made by the
Physical Plant Division to maintain campus
utilities, and respond to the need for emergency
repairs as they occur.
HURRICANE / TROPICAL STORM
As soon as it is
safe to do so, the Building Emergency
Coordinators should return to their assigned
buildings, make a damage survey and report the
conditions of their buildings to the Emergency
Operations Center or appropriate work management
center as directed.
The Director of
Physical Plant will be responsible for
post-hurricane clean-up operations and will
provide maximum support with available
resources. Physical Plant Division will provide
interim repairs to facilities, boarding of
damaged doors and windows to reduce subsequent
damage and erecting barricades to provide
protection from hazards.
The Office of
Media Relations will continue providing
coordination and dissemination of information
regarding the event and recovery through
will coordinate, as appropriate, with
representatives of FEMA, state and local
Classes and other
normal operations will resume as the situation
collection of storm related damage is critical
to the ability to recover eligible funds from
insurances and where insurance coverage does not
exist, under FEMA. A photographic record of the
damage is an important part of the process. One
should always place a location indicator within
the field of the photograph such as building and
room number written on a pad placed in the
photo. The following forms provide a vehicle for
collecting the required information.
APPENDIX E & F,
DAMAGE ASSESSMENT FORMS.